I will tell you how to set up a paperless office and share tricks and pitfalls I learned over a few years of experience. My presentation is divided into four categories: hardware, scanning, backup, software.

Hardware: it's important, even before beginning to scan, that your workspace is set up for a paperless office. The main thing to have is multiple and large monitors, a fast enough computer, fast enough internal networks, and hardware we will need for backups later. A big reason why people don't like paperless offices is because disorganized documents named Document1 through Document1(5625) load slowly onto a single, small, flickering monitor. Set up a pleasant workspace with swivel monitors that can be made vertical.

Second is scanning: crucial because after the pain of scanning is forgotten, the scanned files remain forever. Key to be careful with quality of scans and not missing pages.

Next is backup: whether you retain hard copies or not, scanning is expensive so there is no good reason to lose your work once you do it. Backups are almost free, so have multiple backups. Use time-machine style incremental backups as well.

Last is software. Don't just have a directory structure. Use global searches, tag clouds, remote login and multiple users, etc.